Activity Feed
The activity feed is an automatic audit trail that records every significant action taken within a checklist. It shows who performed an action, what they did, and when — giving you complete visibility over the history of a checklist and its tasks.
There is no setup required. Activity is recorded automatically whenever a user interacts with a checklist.
Task-Level Activity
Every task has its own activity feed displayed at the bottom of the task content area, beneath any controls. It shows only the actions that relate to that specific task.
The task-level feed appears automatically once there is activity to display. When a task has no recorded activity the feed is not shown.
Each entry shows the name of the user who performed the action, a description of what they did, and the date and time it occurred.
Checklist-Level Activity
The checklist-level feed shows all activity across every task in the checklist in a single chronological view.
To open it:
- Open the checklist.
- Click the Show Menu button on the right side of the checklist.
- Click the Activity button in the menu that appears.
The Checklist Activity panel opens, showing the full history of the checklist with the most recent actions at the top. Each entry displays the user's avatar and initials, their full name, the date and time of the action, and a description of what changed.
The history covers the checklist's own tasks and the standalone tasks attached to it alike, in one date order.
The activity feed is not visible to Guest users. The Show Menu button and task-level feeds are hidden for guest accounts.
What Gets Recorded
The activity feed tracks the following types of actions:
Task Status Changes
| Action | Description shown |
|---|---|
| Task completed | The user who completed the task and when |
| Task uncompleted | The user who uncompleted the task and when, as uncompleted task '<task name>' |
| Task marked as Not Applicable | The user who changed the status and when |
Returning a task from Not Applicable back to Incomplete with the Mark Applicable button records the same uncompleted task entry. There is no separate entry type for it. See Mark a Task Not Applicable.
Control Value Changes
Whenever a user updates the value in an input control, an entry is recorded showing the control name and the new value that was entered.
| Control | What is recorded |
|---|---|
| Short Text | The new text value |
| Long Text | The new text value |
| The new email address | |
| Website | The new URL |
| Date & Time | The new date, time, or date and time value |
| Drop-Down | The newly selected option |
| Multi-Choice | All currently selected options |
| Sub-Tasks | Which sub-tasks are now marked as complete |
| Members | The currently selected members or groups |
| Table | The row and column of the cell that changed, and its new value |
| Embed | The new embedded URL |
| Video | The new video URL |
File Upload Changes
| Action | Description shown |
|---|---|
| File uploaded | The name of the uploaded file |
| File note updated | The file name and the new note text |
| File deleted | The name of the deleted file |
Standalone and Attached Tasks
A standalone task keeps its own history whether or not it is attached to a checklist, and the checklist records the times a task joined it or left.
| Action | Where the entry appears | Description shown |
|---|---|---|
| Task created | The task | created standalone task '<task name>' |
| Task edited | The task | updated standalone task '<task name>' |
| Task attached to a checklist | The task, and that checklist | attached task '<task name>' to checklist '<checklist name>' |
| Task detached from a checklist | The task, and that checklist | detached task '<task name>' from checklist '<checklist name>' |
| Attached task deleted | The checklist it was attached to | deleted standalone task '<task name>' |
Moving a task from one checklist to another writes both entries — a detached on the checklist it left and an attached on the one it joined.
Deleting a standalone task that is not attached to a checklist records nothing. The task's own feed goes with it, and there is no checklist to hold the entry.
Everything else a task records — completions, control values, comments and files — is written the same way for an attached task as for a checklist's own. It appears in the task's content pane on the checklist page, and in the Checklist Activity panel among the checklist's own entries. Attaching a task is the one action recorded against both the task and the checklist, and it is listed once rather than twice.
Timestamps
Timestamps in the task-level feed are shown as relative times (for example, 2 hours ago or 3 days ago).
Timestamps in the checklist-level feed are shown as formatted dates and times, using your personal date and time format settings.
Long Values
If a control name or recorded value is very long, it is trimmed in the feed display. Hover over the trimmed text to see the full value in a tooltip.
Related Pages
- Complete a Task — the most common entry in the feed.
- Attach a Task to a Checklist — what an attachment records, and on which feed.
- Reports — activity across many checklists rather than one.
- Roles & Permissions — why Guests cannot see the feed.